PROCEDURE FOR SUBMISSION
a) Through the ISEREC Application Portal
Visit the Application Portal and create an account(if you have none already). After creating an account you will get an email confirming your account and login into your account with the credentials you registered with. Go to submission and click on Make a new Submission. Follow the Instruction carefully for successful submission.
During the upload of the documents, Upload the following documents for ethical approval
- proposal/project(duly signed)
- A filled Ethics Application form (duly signed)
- Supporting documents
- Letters of Study Approval from the Principal Investigator’s Home Institution (Department) or project approval details in case of projects
- One copy of the Curriculum Vitae of each member of the research team describing their research qualifications and experience.
- Research Personnel Information (Roles and responsibilities in the research project).
- The previous ethics approval letter and project progress summary report in case of renewals
NB:- Kindly name the documents well to ease the process
b) Through the Email
Alternatively, you can submit the same documents in (a) above and send them to the following email address: ethics@jkuat.ac.ke
c) Through the Office.
Visit our Ethics Offices in JKUAT with the following documents;
- A filled Ethics Application form (duly signed)
- One (1) printed hard copies of the proposal/project (Duly Signed)
- Supporting documents as shown in (a) above.
Note
- Once an application has been submitted through the portal or email, the Secretariat will allocate reviewers with expertise according to the area of study and the type of review to be undertaken.
- The reviewers will then read the proposal and provide their comments. The secretariat will consolidate concerns and forward them to the Investigator once all the concerns are back from the respective reviewer/reviewers.
- Upon satisfying the reviewer/reviewers, the protocol is slotted for consideration by the Research Ethics Committee for ethical and scientific clearance
- Committee members are assigned proposals by the Secretariat as discussants for the scheduled proposals to lead the presentations during the meeting. They present the concerns raised by the primary reviewers and whether they were well addressed and if they have other concerns they bring them to the attention of the Committee. members.
- The Committee may then approve the application, decline it, or request that the revisions raised be forwarded to the investigator.
- If revisions are needed, the PI will make the required revisions and resubmit their application through the online system or via email.
- Researchers can track the progress of their application using the online review system if they submitted through the system and if they used the email they will be followed through via E-Mail, Calls, or SMS
- JKUAT – ISEREC meets on the second Thursday of each month. Applications need to be uploaded at least TWO weeks prior to the meeting
For funded research projects, confirm your rates o the Payments Page.
